Job description management software
Every job description in one library, with reviewers, approvals and a dated record of every change.
Job descriptions are hard to govern at scale.
The system of record for every job description
- Upload Word documents and PDFs at scale. Each file becomes a role.
- Career Bird standardizes each one into the same structure: summary, responsibilities, skills and job requirements.
- See the status of each role at a glance, from “Needs Review” to published.
Delegation, approval workflows and an audit trail
- Delegate editing of single roles or entire job families to managers and job family owners, while HR keeps approval rights.
- Workflows propose reviewers from your org chart and route each change to the right approver.
- Edits are highlighted against the published version, and nothing publishes until an approver signs off.
- Version history keeps every published version, with who changed it and when.
Documentation ready for an audit
- Record the essential functions and physical requirements of each role, the evidence the ADA turns on.
- Customize requirement tables from templates and apply each one to the whole organization or specific job families.
- Every change is dated and attributed, a record for pay-equity reviews.
One structure for every department
- Every role follows the same structure, from responsibilities to skills and job requirements.
- Map many job titles to one shared role, and Career Bird applies the match to future HRIS imports.
- Career Bird suggests a level for each role from your leveling framework, and HR can change it.
Skills in every job description
- Career Bird suggests the role-based, core and leadership skills each role requires, and HR adjusts them.
- Recruiters send approved job descriptions to the ATS from one source.
- The same roles support leveling, skills assessments and career paths when your team is ready.
Transparent pricing that starts with a free plan
Start with up to 10 roles at no cost. Manage up to 1,000 roles for a flat monthly price, with no per-employee fees and no sales call required to get started.
- Up to 10 roles
- Up to 10 users
- Free 30-minute setup session
- Up to 1,000 roles
- Up to 100 admins and role editors
- Approval workflows and version history
Fits the HR stack you already run
Career Bird connects to ADP, UKG, Workday and 150+ others for employee data, and recruiters send approved job descriptions to your ATS. Your HRIS stays the system of record for people; Career Bird for job descriptions and skills.
+150 moreBuilt for employee data
SOC 2 Type II audited, with a GDPR-aligned data processing agreement and role-based access for every user. Your data is never used to train AI models.
What HR leaders say about Career Bird
Questions buyers ask
How does Career Bird manage job descriptions?
Career Bird keeps every job description in one library, with one current version of each. HR uploads existing job descriptions as Word documents or PDFs, at scale, and Career Bird standardizes each one into the same structure: a summary, responsibilities, the skills the role requires and its job requirements. Where a role has no job description, Career Bird can create one from a title and job family, and HR can add role-specific guidance. Roles are organized by job family and level, and each role shows its status, from “Needs Review” to published.
How do approvals and the audit trail work?
HR delegates edit rights for single roles or entire job families to managers and job family owners, and keeps approval rights. A reviewer’s edits are highlighted against the published version, and nothing publishes until an approver signs off. Version history keeps every published version of each job description with who changed it and when, giving HR a record for audits, pay-equity reviews and accommodation requests.
Can Career Bird document essential functions for ADA compliance?
Yes. Each role can carry requirement tables for physical demands, work environment and yes/no requirements such as travel, on-call duty, licenses and background checks. HR customizes the tables from templates and applies each one to the whole organization or only to specific job families. Career Bird suggests each role’s answers, a manager or HR approves them, and every change is saved with the date and the person who made it, documenting essential functions before an accommodation request arrives.
What does Career Bird cost for job description management?
Career Bird is free for up to 10 roles and 10 users. Job Architecture, which covers job description management, costs $200 a month billed annually, or $250 month to month, for up to 1,000 roles and up to 100 admins and role editors. There is no per-employee charge for managing job descriptions. Skills assessments, development plans and career paths can be added later.
Bring every job description into one library.
Create a free account and upload a few job descriptions. See them standardized, with reviewers, approvals and version history.
